Human Resources

Job Location

County of Chelan Auditor 350 Orondo Ave Wenatchee, WA 98801

Description

First Review Date On: July 16, 2025

Salary; PW02 Steps 2-4 $3,846.41 - $4,197.08 Longevity Steps 5-8 $4,385.67 - $5,009.94

The position includes a state retirement system, with a deferred comp program available. Health insurance package includes Medical, Dental, and county contributions to a personal health savings account. Includes up to 11 paid holidays and additional floating holidays per collective bargaining agreement. Along with monthly accrued vacation and sick leave. 

SUMMARY

This position in the Recording and Licensing Department processes vehicle transactions and records real estate documents in the public record. Typical vehicle transactions include title transfers and annual registration/tab renewals, while recording duties include acceptance, imaging, cataloguing, research, and retrieval of recorded documents. Marriage licenses are also issued.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Must possess exceptional customer service skills.  Must be able to communicate effectively in person, over the phone, and in written correspondence.  
• Daily transactions for both functions must be processed with a high degree of accuracy
• Computer competency is essential.
• Organizational skills are a must. Must be able to effectively complete multiple tasks in a timely manner.
• Must type a minimum of 45 WPM with a high degree of accuracy.
• Must acquire a working knowledge of applicable RCWs, WACS, DOL and DOR rules and regulations.
• Record submitted documents according to statutory specifications
• Perform data entry, strictly adhering to written procedures.
• Collect and verify transaction fees. Balance receipts against system reports.
• Create data extracts, run/create reports and distribute data subsets
• Research previous records and titles for real estate or vehicle transactions
• Issue marriage licenses according to procedures and statutes.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Attitude is crucial. Must enjoy working with and assisting the public. 

Organizational skills and attention to detail are of upmost importance, as is the ability to work with minimal supervision. Proficiency with standard office software is required.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); 2 years of clerical experience, including extensive public contact and money handling proficiency; or equivalent combination of education and experience.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate and percentages.

LANGUAGE SKILLS

Ability to read and comprehend general correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Must be able to communicate effectively in person, over the phone, and in written correspondence.  

Bilingual/Spanish is a plus.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to sit and talk or hear for extended periods of time. The employee frequently is required to use hands and fingers to handle or feel. The employee is frequently required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.