Current Job Opportunities

Job Title: Chelan County Treasurer - Tax Specialist
Department: Chelan County Treasurer
Job Type: NonExempt
Salary: $ 2,874.13 - $ 2,874.13 / Monthly  
Posted: December 12, 2017
Application Deadline: January 03, 2018

Job Location

Chelan County Treasurer
350 Orondo Ave
Wenatchee, WA 98801

Description

SUMMARY

The tax specialist performs complex and comprehensive technical and customer service work in the collection and maintenance of property taxes, special assessments, local improvement districts charges, and Real Estate Excise Taxes and other types of payments in the Treasurer’s office that requires proper application of state laws.  This position not only supports County operations, but also activities of junior taxing districts, municipalities, special districts and the State of Washington.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (This listing may not include all of the duties listed, nor do the listed examples include all tasks which may be required by this position.)

  • Receipts tax payments.  Determines if payment is correct and if it can be accepted in accordance with applicable state tax laws.  Includes entering data in software system, posting payment to correct accounts, balancing payments to the amount posted and reconciling any discrepancies. 
  • Performs complex analysis of excise tax documents and process in accordance with applicable laws.  Reviews legally defined property rights and interests of each sale to insure proper tax rate is applied.  Interface on a regular basis with closing agents and attorneys.  Answers inquiries from Washington State Department of Revenue and taxpayers regarding excise tax.  Balance excise tax collections, prepare related reports for Department of Revenue, and upload file directly to the Department of Revenue each month.
  • Monitors delinquent property tax accounts and handles the foreclosure process on delinquent tax accounts as prescribed by law, by filing all legal paperwork with Superior Court and the legal owners of the property.  The litigation process on these properties is an 11 month process each year from the initial notification to the date of sale in December and then the transfer by deed to the new owner who purchased the property at the tax foreclosure sale.
  • Maintains records on personal property accounts that are one or more years delinquent and aggressively works to collect all delinquent personal property accounts by phone contact, working with the Assessor’s appraisers in posting the property.  Prepares legal paperwork for recording liens in the Auditor’s office.   Prepares and serves Warrants of Distraint on personal property.  When necessary, researches accounts for identification and location of proper taxpayer and assets.  May require contacting taxpayers in the field to serve legal documents.
  • Collect sales tax for Department of Revenue on mobile homes moving out of County and collecting advance personal property tax.  Issuing mobile home movement certificates and decals to be placed on all mobile homes moving from their original site to another location.  State Law requires this decal to be visible on all mobile homes that are on the road for the State Patrol to monitor.
  • Set up new Local Improvement and Assessment District accounts created by resolution in the collection software system in accordance with the appropriate resolutions and state laws.
  • Maintains assessment rolls for all assessment districts in Chelan County and works with the district’s Board of Directors and Secretary in receiving a certified assessment roll, importing the data into the software system each year to generate the assessments to be billed.  Balance and reconcile collection and receivable reports for each assessment district monthly.  Send out separate billings for Local Improvement Districts, process payments and answer any questions from property owners.
  • Processing payments received by mail through Canon check processor system, reconciling the total amount processed, and importing payments into the software system to post to correct accounts.
  • Prepare refund documentation for accounting department to issue checks for change on payments that were overpaid.
  • Prepares send-back letters of all payments that do not comply with state tax law.  Insures proper information is returned to the taxpayer so they can correct the problem in a timely manner. 
  • After each day’s collections are balanced and posted, an electronic bank file is created and reconciled, then electronically transferred to the bank for deposit before 5 p.m. each day.
  • Researches questions from taxpayers, mortgage companies, tax services, attorneys, and real estate professionals regarding the status of taxes and related actions on parcels.  As well as explaining the dynamics of how taxes, levies and assessed values work together to create the tax amounts billed on properties.
  • Analyzes various reports related to property tax and assessment adjustments to identify problems.  Researches and corrects problems that are identified.  Interfaces with taxpayers on problems and provide them with corrected statements when applicable.  If unable to resolve an issue, directs taxpayer to the person or office that can assist in a resolution. 
  • Advises supervisor of recurring types of problems and suggests solutions where appropriate.
  • Responsible for monthly reconciliation of bank accounts handled by the accounting department.
  • Filing paperwork with the Bankruptcy courts on owners who are in bankruptcy that have property on the County tax roll.  Maintaining a litigation account of all properties in that have owners in bankruptcy so the legal requirement for tax collection on these accounts are followed until the owner is out of bankruptcy.
  • Use the County postage machine to postmark office mail each day, which sometimes include certified mailings.

 

SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
High school diploma or equivalent.  Three years of experience which demonstrates the ability to provide customer service, interpret and perform mathematical calculations or basic accounting functions.  An Associate’s degree in business or related field may substitute for up to one year of experience.

Must be proficient in using Microsoft Word and Excel.  Experience in a banking, real estate related or similar environment preferred.
Note: All positions in the Chelan County Treasurer’s office must successfully pass a background check and are required to be bondable.

LANGUAGE SKILLS
Communicate effectively both orally and in writing.  Ability to read and interpret documents such as legal documents and forms, Washington State laws and codes, and plat mats.  Deal effectively with the public in a tactful, professional and courteous manner in stressful situations whether over the phone or in person at the front counter. 

MATHEMATICAL SKILLS
High level of accuracy is of the utmost importance.  Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio and percent.  Perform mathematical computations with speed and accuracy using a ten key machine by touch.  Be able to create and use mathematical formulas in Excel for data spreadsheets.

REASONING ABILITY
Understand and execute oral and written instructions and to apply available guidelines to varied situations.  Establish and maintain effective working relationships with coworkers and a variety of government employees and officials.  Ability to learn tax, assessment, foreclosure, bankruptcy and distraint laws applicable to personal and real property.  Analyze and resolve problems, use discretion and make rational independent judgments.

CERTIFICATES, LICENSES, REGISTRATIONS
A cash handlers course must be completed within the first month of employment. 
Attend a levy training course within the first year of employment.
Participate in frequent webinar training courses provide by Harris Computer System.

PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to stand, sit and talk or hear.  The employee is occasionally required to stand, walk, use hands and reach with arms and hands.  The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT
The work environment is an office setting with a desk, chair and work station.  The noise level is usually moderate.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Information

To apply please submit a cover letter, current resume and completed Chelan County Application

to:  Chelan County Treasurer, Attn:  Michelle Feil, Administrative Coordinator, PO Box 1441, Wenatchee,  WA  98807-1441 or via emial to

no later than Wednesday, January 3, 2018 at 5:00 p.m.

It is the policy of the Chelan County Treasurer's office to provide equal employment opportunity to all persons. All recruitment and hiring shall be done without regard to race, color, creed, sex, physical sensory and mental handicap, national origin, age, marital status or sexual orientation.

Please Note:  Chelan County has a non-smoking policy in all County Facilities.