Current Job Opportunities

Job Title: Court Administrator - District Court
Department: Chelan County District Court
Job Type: Exempt
Salary: $ 4,745.00 - $ 6,676.00 / Monthly  
Posted: May 08, 2018
Application Deadline: June 01, 2018

Job Location

Chelan County District Court
350 Orondo Ave
Wenatchee, WA 98801

Description

Summary:

Under the direction of the elected District Court Judges, the Court Administrator manages and administers all non-judicial functions of the Chelan County District Court, including budget, accounting, personnel management, compliance with statutory requirements, records, case flow, data processing; serves as court liaison with other county personnel and outside agencies; and administers court policies and procedures. The position requires extensive knowledge of public contact, independent judgment, organizational skills, strong leadership and team building skills, problem resolution skills applied in a highly visible environment, and a confidential working relationship with the District Court Judges. 

Essential Duties and Responsibilities include the following, other duties may be assigned.

  1. Plans, organizes, implements, directs, and evaluates the administrative and support functions of the Chelan District Court.

  2. Responsible for the management and coordination of external communications for the court including news media; acts as the court’s public records officer.

  3. Supervises all subordinate supervisors and staff; responsible for hiring, training, evaluating and disciplining of all non-judicial personnel and all other personnel matters; plans, assigns and reviews the work of staff.

  4. Assists the judges in development of goals and objectives. Formulates and recommends organizational changes for improving the operation of the court.

  5. Manages fiscal policies and procedures including the preparation, presentation and monitoring of the annual budget, payroll, purchasing and accounts payable weekly and preparation of accounts receivable monthly.

  6. Administers the processing of all bails, fines and assessments collected; maintains accurate record of monies received and disbursed by the court.

  7. Oversees, coordinates and manages court information technology requirements and needs of the court; conducts the planning and management for the changing physical needs of the court including space design and utilization.

  8. Investigates and resolves complaints.

  9. Drafts correspondence and reports and delivers presentations as needed.

  10. Keeps informed of and manages the changes necessary due to updates in legislation or other laws that directly affect the court.

  11. Establishes and maintains positive working relationships with attorneys, county officials and departments, law enforcement agencies, probation, correction supervisors and staff, contract cities, collection agencies, other various governmental agencies, and the public.

  12. Works closely in conjunction with the staff of the Probation Department to facilitate the smooth flow of information/materials between the departments.

  13. Ensures that staff are adequately trained in all court procedures and applicable mandates; assures that all records are in compliance for accuracy, completeness and legal adequacy.

  14. Performs other related duties as assigned and/or required.

Knowledge, Skills and Abilities:  The Court Administrator must possess the aptitude and ability to perform the following proficiently:

  1. Thorough knowledge of policies, procedures, and laws pertaining to the operation of courts.

  2. Considerable knowledge of principles of administration, planning, supervision, and organization, and trends in court management.

  3. Comprehensive knowledge of local, state, and federal laws as well as regulations that apply to personnel management.

  4. Ability to read, interpret, apply, and explain statutes, rules, regulations, policies and procedures.

  5. Ability to plan, delegate, coordinate, and improve the work of the court.

  6. Ability to effectively manage and motivate subordinate employees.

  7. Ability to determine and implement performance standards and measurements, monitor overall functions relating to case flow and compliance with established time standards and statistical analysis.

  8. Ability to identify needs, develop long-range plans, and to evaluate the results.

  9. Ability to perform basic as well as complex mathematical calculations, perform budget analysis, create reports and draw conclusions from financial data.Strong knowledge of accounting principles and procedures.

  10. Knowledge of effective office management practices; demonstrated knowledge of appropriate management techniques to develop, implement, and monitor the preservation of court records.

  11. Ability to clearly express ideas and recommendations orally and in writing. Must possess a strong knowledge of grammar and language composition.

  12. Ability to draft well-written reports, correspondence, and deliver presentations to a wide-range of audiences.

  13. Ability to investigate and resolve complaints.

  14. Detailed knowledge of the Judicial Court Information System (JIS).

  15. Must possess a broad base of knowledge and extensive experience with software and computer applications.

  16. Ability to establish and maintain effective working relations with colleagues at the same or higher level, subordinates, union officials, other court and county employees, as well as persons in other organizations, departments, agencies, and the public.

  17. Knowledge of and ability to manage in a union environment.

  18. Must be well-organized with effective management and team building skills and be able to multi-task and work independently under pressure.

Supervisory Responsibilities:

Manage all non-supervisory employees with the assistance of subordinate supervisors.  Is responsible for the overall direction, coordination, and evaluation of the District Court clerk's office.  Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.  Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Special Requirements:

A successful applicant must possess a combination of training and experience that would likely provide the required knowledge and abilities for this position, including the knowledge of administrative principles and practices, and a full understanding of the functions, organization, and processes of a court and the judicial system.  A typical way to obtain the required knowledge and abilities would be:

  • Graduation from an accredited college or university with a Bachelor's degree in Judicial Administration, Public Administration, Business Administration or a closely related field; and three years of experience in a professional management position in the criminal justice system; or equivalent combination of education and experience.

  • Work Conditions:

    Work is performed in a fast paced office environment with frequent interruption, and the need to deal with great diversity of people.  Involves close and constant work with computers.  Environment includes a normal range of noise and other distractions associated with working around standard office equipment.  Position requires extensive reading.  May be exposed to individuals who may become hostile and/or threatening. 

  • Physical Requirements:

    The Court Administrator must have the ability to conduct voice communication, both directly and by telephone.  He/she must be capable of operating common office equipment and computers.  He/she must be capable of sitting for extended periods; occasionally lift up to 25 pounds.

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    Detailed position description attached.

     

Additional Information

This is a high level, professional expert position. Benefits include medical, dental, life, VEBA, paid leave, and retirement through the WA State Department of Retirement Systems.

How to apply:

To apply for this position, submit a completed Chelan County Employment Application form along with:  (1) a resume, (2) a letter of interest that describes how you meet or exceed the requirements of this position, (3) a list of at least three professional references and (4) completed Chelan County employment application.  You may attach multiple documents to your application.  Completed application materials may be brought to: Chelan County Courthouse, 4th Level; mailed to: PO Box 2686, Wenatchee WA  98807-2686; faxed to 509-667-6456; or emailed to DistrictCourt.Clerk@co.chelan.wa.us. Position closes Friday, June 1st at 4:30PM.

Selection process:

Application materials will be screened for qualifications and the most competitive candidates will be invited for interviews.  Any employment offer will be contingent upon the results of a criminal background investigation.

If you have questions regarding this position, please call Chelan County District Court at (509) 667-6392 or email Diane.Moran@co.chelan.wa.us

In compliance with the Immigration Act of 1986, all persons offered employment must provide acceptable proof of identity and authorization to work in the United States.  Such proof must be presented prior to starting employment.

It is the policy of the District Court to provide equal employment opportunity to all persons.  All recruitment and hiring shall be done without regard to race, color, creed, sex, physical sensory and mental handicap, national origin, age, martial status, or sexual preference.