Request for Proposals / Qualifications

CURRENT REQUESTS FOR PROPOSALS / QUALIFICATIONS

⇒ Vacation Rental Professional Consultant Services: REQUEST FOR QUALIFICATIONS: Chelan County seeks to retain a qualified consulting firm to provide professional services for the review of Vacation/Short-term rentals; including existing conditions, impacts, regulations, and long-term monitoring through code compliance. Qualified consultants will have experience with data collection and analysis, facilitation of public meetings, preparation of code regulations, compliance review, and familiarity with the Washington State Growth Management Act, the Shoreline Management Act, International Building Code, the International Residential Code and the International Fire Code.

Submittals are due no later than 5:00 p.m. on Friday, May 11, 2018 to:

Community Development Director

316 Washington Street, Suite 301

Wenatchee, WA 98801

Questions may be directed to Lilith Vespier via email at lilith.vespier@co.chelan.wa.us or by calling 509-667-6586.

Select the following link to download, RFQ Vacation Rentals.

 

QUESTIONS & ANSWERS:

The following questions and answers are from prospective applicants, and will be updated concurrently. These questions and answers are to be used to better understand the scope and intent of the request for professional services.

  • ♦ What is the estimated budget for this project?

    • • The budget estimate has not been determined by the Board of Commissioners. There have been estimates of $30,000.

  • ♦ How much is cost a factor in your choice of consultant? 

    • • It is not on the selection criteria; however, the County does not have unlimited budget and it may become a decision factor out of necessity/prudence.

  • ♦ Are you interested only in proposals that seek to provide all of the requested services? My firm is not in a position to provide on going enforcement through code compliance (although we would be able to refer you all to another one who does or bring them in as a partner on this project).

    • • We are requesting both planning services and compliance services. It does not need to be one firm making the submittal.

  • ♦ Is the intent to analyse the impact of vacation rentals and create recommendations that are applicable County wide or for the analysis to drill down to each major city and the unincorporated areas separately?

    • • We are looking at the best Countywide review and possible codes for all unincorporated areas.

  • ♦ For the public engagement portion, is the intent to have a consultant lead in-person sessions (in order to either build consensus for a recommendation or gather feedback on one) or are you all more interested in better understanding resident opinions on vacation rentals and how they impact the community or both?

    • • Each firm should identify, as part of their scope of work, what types of public engagement they would recommend.

  • ♦ What staff members will be involved and how much time do they expect to dedicate to this project?

    • • We have one senior staff member available to work part-time on this project.

  • ♦ Does the scope of work and costing need to include code compliance?

    • • No, just tools, methods, and recommendations for code compliance.

  • ♦ Is there a close date for questions to be asked?

    • • No
  • ♦ In the opening paragraph of the RFQ, there is reference made to "long-term monitoring through code compliance". Can you clrify the term "code compliance"?

• Code Compliance for Chelan County means review of activities/uses against the adopted CHelan County Codes.

  • ♦ Is a license needed to operate a vacation/short-term rental for the county?

• Within the Manson Urban Growth Area, an annual permit is required to operate a vacation renal. The annual permit is located on the Community Development Forms page.

♦ If so, would that license be for each individual city that's listed inthe general background of the RFQ?

• We do not regulated city activities. We are seeking one set of regulations for the County jurisdiction.

♦ If yes, do you have a tracking system and would you be willing to share your license data with us?

• A copy of all vacation rental permits would be available for review as part of the planning/code drafting process.

♦ It looks like online we can obtain a mapping shapefile of parcel data, can we obtain residential/building data and assessor data for the entire county?

• The GIS data may be made available for analysis purposes.

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  • ⇒ Geological Hazard Overlay District Professional Consultant Services: REQUEST FOR QUALIFICATIONS: Chelan County seeks to retain a qualified consulting firm to provide professional services for the review of the Geological Hazard Overlay District; including compliance with State regulations, analysis of existing conditions, update of GIS data and County regulations.

    Submittals are due no later than 5:00 p.m. on Friday, June 1, 2018 to:

    Community Development Director

    316 Washington Street, Suite 301

    Wenatchee, WA 98801

    Questions may be directed to Lilith Vespier via email at lilith.vespier@co.chelan.wa.us or by calling 509-667-6586.

    Select the following link to download, RFQ Geological Hazard Ovelay District.

  • QUESTIONS & ANSWERS:

    The following questions and answers are from prospective applicants, and will be updated concurrently. These questions and answers are to be used to better understand the scope and intent of the request for professional services.

  • ♦ Could the County provide the existing geological hazard are GIS data (2000& 2012) including methodology of how it was created?

• We have both the methodology and the data for 2012. The 2000 GIS data is available.

  • ♦ Who was contracted previously to do 2000 and 2012 work?

• The 2012 work was done by Erlandsen & Associates.

  • ♦ Is there existing LiDAR data that covers the County? Is so, could the County provide the year of the data and a way to access or download it?

• LiDAR data is not available throughout the County. Other agencies have covered some portions of the County and it should be possible to collect that data.